The Social Service Information System (SSIS) is a data entry and case management system used by over 10,000 state and county workers in a variety of different human service program areas. The SSIS Training Unit remains committed to the development of new worker training and resources for child welfare. SSIS Training partners with the Minnesota Child Welfare Training Academy in an effort to host informational sessions for workers in the program area of child welfare policy and SSIS data entry. The topics discussed within these information sessions are not often included in new worker training. Below workers will have access to previously recorded information sessions and resources as well as registration links for upcoming SSIS webinar sessions.

Previous SSIS Mentor Coffee Talks

MAPCY: MAPCY is the supplemental assessment tool established by the commissioner of the Minnesota Department of Human Services (department). It replaced the supplemental Difficulty of Care (DOC) for foster care, and the Supplemental Needs Assessment for adoption assistance when Northstar Care for Children became effective Jan. 1, 2015. This Webinar contains important MAPCY related policy and SSIS data entry components.
Video: Minnesota Assessment of Parenting for Children and Youth (MAPCY)
Presentation: Link to Webinar Materials
Additional Resources:
Minnesota Assessment of Parenting for Children and Youth (MAPCY) (state.mn.us)
Webinar Date: August 18, 2020
Panelists: Jody McElroy, Eric Kratt, Melissa Meger, Heide Moris, Molly Koehler
SSIS Business Operations Supervisor: Cynthia Shypulski

MAPCY Post Permanency Reassessment: Within Northstar Care for Children, after finalization of an adoption or a Transfer of Physical and Legal Permanent Custody (TPLPC) of a child, an adoptive parent or relative custodian may request a MAPCY reassessment.
Video: Minnesota Assessment of Parenting for Children and Youth (MAPCY) Post Permanency Reassessment
Presentation: Link to Webinar Materials
Additional Resources: Post Permanency Reassessments – Minnesota Assessment of Parenting for Children and Youth (MAPCY) (state.mn.us)
Webinar Date: September 29, 2020
Panelists: Jody McElroy (Agency Policy Specialist), Eric Kratt, Melissa Meger, Heide Moris, Molly Koehler.
SSIS Business Operations Supervisor: Cynthia Shypulski

Pre and Post Adoption: This Webinar discusses policy and high level SSIS data entry around: Pre & Post Adoptive Identities; Continuous Placements; Permanency Scenarios; Data Fixes, Workarounds and Resources
Video: Pre and Post Adoption Permanency Quality Assurance Team
Presentation: Link to Webinar Materials
Additional Resources:
SSIS Worker – Northstar Adoptions in SSIS (state.mn.us)
Webinar Date: October 20, 2020
Panelists: Vanessa Ryan, Catrina Ankarlo, and Elisha Wolfman (PQAT), Eric Kratt (SSIS Training Lead), Heide Moris (Mentor Coordinator).

Adult Protective Services and SSIS: This Webinar covers: General overview of Adult Protection Services and Adult Protection Policy Roles and SSIS
Video: Adult Protection Services and SSIS Resources
Presentation: Link to Webinar Materials
Additional Resources:
New SSIS Adult Maltreatment Module (state.mn.us); SSIS Adult Protection eLearning Suite (state.mn.us); SSIS Adult Protection Worker Training (state.mn.us)
Webinar Date: November 24, 2020
Panelists: Kelli Klein (Adult Protection Resource Specialist), Eric Kratt (SSIS Training Lead), Heide Moris SSIS Mentor Coordinator.
Note: The end of this Webinar covers release information for SSIS version 20.4. Please disregard.

SEY/STY and SSIS
Video:
Sexually Exploited Youth/Sexually Trafficked Youth and SSIS
Presentation:
Link to Webinar Materials
Additional Resources:
SEY-STY Documentation in the Social Service Information System: Minnesota Best Practice Response to Trafficking and exploitation of children and youth (state.mn.us); safeharbormap.pdf (state.mn.us); Safe Harbor / Minnesota Department of Human Services (mn.gov)
Webinar Date: March 30, 2021
Panelists: Sarah Ladd, Dariann McCormick, Eric Kratt
Note: There are some audio issues in this webinar, but to preserve the integrity of the Webinar we did not edit them out.

Previous ICWA Coffee Talks

ICWA Inquiry: Local social services agency shall inquire of child, parents, Indian custodians, extended family members and other appropriate persons if there is any reason to believe a child may have tribal lineage. Inquiry should be ongoing throughout the opening and closure of a case. Tribal eligibility can be given verbally and later provided in writing.
NOTE: Tribal decision about eligibility/membership is conclusive when a tribe is given sufficient information to make an accurate determination.
This webinar contains a brief presentation on ICWA Inquiry and SSIS data entry followed by a question and answer session with our panelists from Child Safety and Permanency’s ICWA Unit.
Video: ICWA Inquiry
Presentation: Link to Webinar Materials
Webinar Date:
January 12, 2021
SSIS Trainers: Eric Kratt and Sommer Dey Rosette
ICWA Consultants
: Carrie Owen, Richie Smith, Cindi Miller, Ann Many Birds
ICWA Unit Supervisor: Reanna Jacobs

MIFPA Notice: Within 24 hours of a screened in FA or FI case; notification should be provided to any known tribes by phone and email or fax. [Minn. Stat. 260.761, subd. 2 (a)] ; Within seven days of a CW case; notification should be provided to any known tribes by phone and email or fax. [Minn. Stat. 260.761, subd. 2 (b)]
This webinar contains a brief presentation on MIFPA Notice and SSIS data entry and is followed by a question and answer session with our panelists from Child Safety and Permanency’s ICWA Unit.
Video: MIFPA Notice
Presentation: Link to Webinar Materials
Webinar Date:
January 26, 2021
SSIS Trainers: Eric Kratt and Sommer Dey Rosette
ICWA Consultants: Carrie Owen, Richie Smith, Cindi Miller
ICWA Unit Supervisor: Reanna Jacobs

ICWA Notice: For a child believed to be an Indian child, Notification must be provided and received by parents, Indian custodians, child’s tribe(s) and the BIA Regional Office by registered or certified mail with return receipt requested, of a pending child custody proceeding. [25 C.F.R. §23.111] This notice must be filed with the court, along with each return receipt and documented in SSIS.
This webinar contains a brief presentation on the ICWA Notice and SSIS data entry and is followed by a question and answer session with our panelists from Child Safety and Permanency’s ICWA Unit.
Video: ICWA Notice
Presentation: Link to Webinar Materials
Webinar Date:
February 9, 2021
SSIS Trainers: Eric Kratt and Sommer Dey Rosette
ICWA Consultant Panelists: Carrie Owen, Richie Smith, Cindi Miller
ICWA Unit Supervisor: Reanna Jacobs

ICWA Active Efforts: Active efforts include acknowledging traditional helping and healing systems of an Indian child’s tribe. The local social services agency has a duty to prevent out-of-home placement and promote family reunification. A local social services agency shall: Work with Indian child’s tribe and family to develop an alternative plan to out-of-home placement; Seek guidance from Indian child’s tribe on family structure, how a family can seek help, what family and tribal resources are available, and what barriers a family faces that could threaten its preservation before making a decision that may affect an Indian child's safety and well-being, or when contemplating out-of-home placement of an Indian child, and; Request participation of Indian child’s tribe at the earliest possible time, and request tribe’s active participation throughout a case.
NOTE: The court is required to make a finding that a local social services agency provided active efforts prior to an Indian child’s out-of-home placement. [Minn. Stat. 260.762, subd. 3] This webinar contains a brief presentation regarding Active Efforts and SSIS data entry followed by a question and answer session with our panelists from Child Safety and Permanency’s ICWA Unit.
Video: ICWA Active Efforts
Presentation: Link to Webinar Materials
Webinar Date:
February 23, 2021
SSIS Trainers: Eric Kratt and Sommer Dey Rosette
ICWA Consultant Panelists: Carrie Owen, Richie Smith, Anne Many Birds
ICWA Unit Supervisor: Reanna Jacobs

Qualified Expert Witness (QEW): The local social services agency, or any other party, shall make diligent efforts to locate and present to the court a qualified expert witness designated by Indian child’s tribe. QEW testimony is required: For any foster care placement at an admit/deny hearing on the CHIPS petition (not EPC hearing) to support out-of-home placement. For any termination of parental rights (TPR) petition at the TPR hearing to support TPR and should be provided at the transfer of permanent legal and physical custody (TPLPC) hearing to support TPLPC.
Due diligence must be documented and provided to the court of an agency’s efforts to locate a QEW, if it cannot obtain testimony. MIFPA requires, in descending order, preference for a QEW: 1. A member of an Indian child’s tribe who is recognized by their tribal community as a QEW. 2. An Indian person from an Indian community who has substantial experience in the delivery of child and family services to Indians, and extensive knowledge of prevailing social and cultural standards and contemporary and traditional childrearing practices of an Indian child’s tribe.
This webinar contains a brief presentation on Qualified Expert Witness and SSIS data followed by a question and answer session with our panelists from Child Safety and Permanency’s ICWA Unit.
Video: Qualified Expert Witness
Presentation: Link to Webinar Materials
Webinar Date:
March 9, 2021
SSIS Trainers: Eric Kratt and Sommer Dey Rosette
ICWA Consultant Panelists: Carrie Owen, Richie Smith, Cindi Miller, Ann Many Birds
ICWA Unit Supervisor: Reanna Jacobs

Placement Preferences: Tribes can determine their own placement preferences by resolution, and should be considered first when a local social services agency is making a placement decision.
Foster care/pre-adoption: 1. Member of a child’s extended family; 2. Foster home licensed, approved or specified by child’s tribe; 3. Indian foster home licensed or approved by an authorized non-Indian licensing authority; 4. Institution for children approved by an Indian tribe or operated by an Indian organization
Adoption: 1. Member of child’s extended family; 2. Other members of a child’s tribe; 3. Other Indian families
NOTE: Bonding or attachment that resulted from time spent in a non-preferred placement is not sufficient reason to depart from placement preferences.
This webinar contains a brief presentation on Placement Preferences and SSIS data entry and is followed by a question and answer session with our panelists from Child Safety and Permanency’s ICWA Unit.
Video: Placement Preferences
Presentation: Link to Webinar Materials
Webinar Date:
March 23, 2021
SSIS Trainers: Eric Kratt and Sommer Dey Rosette
ICWA Consultant Panelists: Carrie Owen, Richie Smith, Cindi Miller, Ann Many Birds
ICWA Unit Supervisor: Reanna Jacobs

ICWA and the Permanency Quality Assurance Team: This webinar contains a brief presentation on Adoption and Permanency as it relates to ICWA and is followed by a question and answer session with our panelists from Child Safety and Permanency’s ICWA Unit.
Video: ICWA and the Permanency Quality Assurance Team
Presentation: Link to Webinar Materials
Webinar Date:
April 6, 2021
SSIS Trainers: Eric Kratt and Sommer Dey Rosette
ICWA Consultant Panelists: Carrie Owen, Richie Smith, Cindi Miller, Ann Many Birds
Permanency Quality Assurance Panelists: Catrina Ankarlo, Elisha Wolfman, Heidi Ombisa Skallet
ICWA Unit Supervisor: Reanna Jacobs
Permanency Supervisor: Kathleen Hinicker